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GST Registration Amendment
After a business obtains GST registration, there may be situations where it becomes essential to update or correct the details submitted during the initial registration process. This is known as a GST Amendment. A GST amendment is the official process through which changes are made to the originally declared registration information. These changes might involve updates to business data, contact information, or other significant particulars. Ensuring that the GST registration data remains up to date and accurate is crucial for maintaining legal compliance and avoiding any potential penalties from tax authorities.
At India Company Setup, our team of specialists is equipped to help you handle your GST registration amendments efficiently. With deep knowledge of regulatory standards, we simplify the amendment process from start to finish. Our goal is to ensure that businesses can adjust their registration details with ease and remain compliant at all times.
Types of GST Registration Amendments
Amendments under GST are broadly classified into three main categories, each governed by different levels of approval and processing timeframes. For certain categories of changes, businesses must provide valid reasons and supporting documents to justify the modifications.
Core Field Amendments
These amendments involve essential information that is central to the identity and legal framework of the business. Any modification in this category requires review and approval by a tax officer and typically takes about 15 working days to finalize.
Examples of Core Fields:
– The legal business name, provided the PAN remains unchanged
– Principal and additional places of business (within the same state)
– Changes related to promoters, partners, Karta (for HUF), members of managing committees, or the CEO
Verification and Approval:
Because core fields impact key identifiers of the business entity, any requested changes must be verified and officially approved by a tax authority before they take effect.
Non-core Field Amendments
This category covers changes that are less critical and do not require manual approval. These updates can be completed directly on the GST portal and are typically processed immediately.
Common Non-core Field Changes Include:
– Changes to bank account details
– Updates to business information or offered goods/services
– Modifying state-specific information (without shifting to a new state)
– Altering details of authorized signatories
– Making adjustments to stakeholder information (excluding deletions)
– Minor changes in business location (without moving to a different state)
No Approval Required:
Non-core field updates are executed through the GST portal without the involvement of a tax officer. These changes are effective as soon as the taxpayer submits them.
A table summarizing the difference between core and non-core field amendments is presented below:
Core Fields (Approval Required) | Non-Core Fields (No Approval Required) |
Legal Name of Business (without PAN change) | All other fields, including: |
Add/delete stakeholders | Update Email or Mobile Number |
Principal Place of Business (not across states) | Add/modify goods or services |
Additional Place of Business (within same state) | Change in bank details |
Email/Mobile Number Update Process:
To update contact details like email or mobile number associated with the GST account, businesses must go through a digital verification process. An OTP is sent for verification, helping to secure the registration information and prevent unauthorized changes.
Who Is Eligible for GST Registration Amendments?
The following categories of taxpayers registered under GST are eligible to file amendments:
– Regular taxpayers and new registrants
– Tax Deductors/Collectors (TDS/TCS), UN bodies, Embassies, and UIN holders
– Non-resident taxable persons
– Registered GST practitioners
– Online Information and Database Access or Retrieval (OIDAR) service providers
GST Amendment for Business Name Changes
If a business undergoes a legal name change, it is not necessary to cancel the GST registration. Instead, the GST certificate can be updated via the amendment process to reflect the new name.
The change must be submitted through FORM GST REG-14 on the GST portal within 15 days of the name change.
Upon submission, a tax officer will review and—if satisfied—approve the name change within 15 working days using FORM GST REG-15.
The updated name becomes valid from the date the change took place.
GST Amendment for Address Changes
If the business’s primary or any other place of operation has moved, an amendment request should be filed using FORM GST REG-14. Supporting address proof must be included with the application.
Accepted Proof of Address:
For owned properties: Latest property tax receipt, electricity bill, or municipal Khata
For rented/leased premises: Lease/rent agreement and proof of the lessor’s ownership
For other arrangements: Consent letter and proof of the consenter’s ownership
For shared properties: Any valid ownership or consent documentation
For SEZ entities: Official documents issued by the Government of India
All changes must be reported within 15 days of the event. The tax officer will review and approve the amendment within the same timeframe.
GST Amendment for Promoter or Stakeholder Changes
In cases where stakeholders such as partners, directors, Karta, managing committee members, or CEOs are added, removed, or replaced, an amendment request must be submitted within 15 days of the change. The application will be reviewed by a tax official and either approved or sent back with a request for additional documentation.
GST Amendment for Mobile Number or Email Changes
Authorized Signatories can update their mobile number or email ID via the GST Common Portal after undergoing the necessary online verification using their digital signature. No officer approval is required, and an official amendment application is not needed for these changes.
GST Amendment Limitations: What Can’t Be Changed?
There are specific restrictions on the types of information that can be modified through a GST amendment:
PAN Number: Changes to PAN are not allowed; a new GST registration must be obtained in this case.
Business Constitution Type: If a new PAN is required due to a change in the type of business entity, the existing registration must be cancelled and re-applied.
Inter-state Business Relocation: Moving a business from one state to another requires a fresh GST registration for the new state.
Primary Authorized Signatory: This cannot be changed unless a new primary signatory is added and verified.
Timeframe for GST Amendments
The GST framework establishes strict deadlines for amendment procedures:
Notification Deadline: All changes must be reported on the GST portal within 15 days of their occurrence.
Officer Review Timeline: Tax officials must approve or reject the application within 15 working days.
Additional Information Requests: If documents are insufficient, the officer may request more information. Taxpayers have seven days to respond.
Decision on Approval: If satisfied, the officer will approve the changes. If not, the application may be rejected.
Auto-approval: If no action is taken by the officer within the 15-day review window, or seven days after receiving additional information, the amendment will be automatically approved.
Step-by-Step GST Registration Amendment Process
1. Log into the GST Common Portal and select the amendment option (core or non-core fields).
2. Choose the specific field(s) you wish to modify.
3. Make the necessary changes and upload supporting documents (if applicable).
4. Specify the reason for the amendment and the date it became applicable.
5. Submit the application using a Digital Signature Certificate (DSC), e-sign, or Electronic Verification Code (EVC).
6. An Application Reference Number (ARN) will be generated, and an acknowledgment will be sent.
Approval for Core Field Amendments:
A tax officer will review the request. If approved, the updated GST registration certificate will be issued. If rejected, a notification will be sent.
Automatic Approval for Non-core Fields:
These changes are immediately reflected upon submission, without the need for approval, and are considered effective from the amendment date.
Note: Only one amendment request can be active at any given time. A new request cannot be submitted while another is pending. If a core amendment is in process, a non-core amendment can be submitted, but it will not take effect until the core change is resolved.
Let India Company Setup Handle Your GST Amendments with Ease
India Company Setup offers complete support for businesses seeking to amend their GST registrations. Whether you need to update core details such as business addresses and stakeholder information, or non-core data like bank account details, our experts ensure that your application complies with all statutory requirements. We provide end-to-end assistance—from online application to document uploads and final verification—making the entire amendment process stress-free and reliable. With India Company Setup, businesses can stay compliant and focus on growth, while we take care of the paperwork.
What We Offer
At India Company Setup, we deliver a complete suite of business services to help you start, grow, and manage your company with ease. From registration to regulatory compliance, our expert support ensures your business stays legally sound and financially organized.
Daily & Monthly Bookkeeping
- Record all financial transactions.
- Maintain audit-ready books in sync with GST and Income Tax laws
- Stay prepared for MCA and statutory filings
Financial Reporting
- Preparation of Profit & Loss Statements and Balance Sheets
- Generate detailed balance sheets.
- Deliver cash flow statements.
Reconciliation Services
- Bank and credit card reconciliations.
- Ensure accuracy of all financial data.
- Maintain accuracy for timely Income Tax and MCA submissions
Secure Digital Bookkeeping
- Utilize encrypted software for data security.
- Anytime, anywhere access to your business data
- Aligned with India's data protection and compliance standards
Benefits of Our Bookkeeping Services
1. Accurate Financial Records
Our expert bookkeeping ensures every transaction is correctly recorded, reducing compliance errors and giving you a clear picture of your company’s financial health — crucial for GST, Income Tax, and MCA filings.
2. Time-Saving
Focus on growing your business while we manage your books. By outsourcing to us, you eliminate the burden of paperwork, reconciliations, and regulatory upkeep — saving you both time and effort.
3. Better Cash Flow Management
We help you monitor income and expenses in real time, so you maintain a healthy cash position, make informed decisions, and avoid last-minute cash crunches or missed tax deadlines.
A GST Amendment refers to making changes or corrections to the details submitted during GST registration. It is required when there is a change in core details like business name, address, partners/directors, or nature of business. Timely amendments ensure legal compliance and proper record maintenance.
There are two types of amendments:
Core Field Amendments (require approval):
Business name (excluding legal name)
Principal place of business
Additional places of business
Partners/directors/promoters
Non-Core Field Amendments (auto-approved):
Email ID or mobile number
Bank account details
Minor corrections
You can apply for amendments online through the GST portal:
Login to the GST portal
Navigate to Services > Registration > Amendment of Registration Non-Core/Core Fields
Make the necessary changes and upload required documents
Submit using DSC or EVC
Documents depend on the nature of the change but commonly include:
Proof of new address (utility bill, rent agreement)
Proof of change in partners/directors (Board resolution, ID proof)
Supporting documents for change in business structure or activities
Non-core amendments are updated instantly after submission.
Core field amendments typically take 15 working days and may involve officer approval. If no action is taken within this period, the application is deemed approved.
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